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Графу третю номенклатури справ — «Кількість справ» — заповнюють із закінченням діловодного року, коли відомо, яка кількість справ утворилась у минулому діловодному році.

До уваги членів профспілки!   Київський міський комітет профспілки працівників державних установ... читати далі

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Як правило, першою розміщують групу справ, що включає документи органів вищого рівня (укази, постанови, накази, доручення).

Спочатку розробляють номенклатури справ структурних підрозділів, а на їхній підставі — зведену. Такий порядок відповідає вимогам нормативно-правових актів, але на практиці це можливо тільки за наявності у структурних підрозділах працівників, здатних кваліфіковано скласти номенклатуру.

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Методичну допомогу в підготовці й оформленні номенклатури справ їм надають працівники служби діловодства. Відповідальність за підготовку номенклатури справ відділу кадрів несе керівник відділу.

Установи, у діяльності яких не утворюються документи НАФ і не мають установ вищого рівня